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Prison Trust Accounting System

Details

Tender Closed
RFx ID : 26487452
Tender Name : Prison Trust Accounting System
Reference # :
Open Date : Tuesday, 18 October 2022 10:00 AM (Pacific/Auckland UTC+13:00)
Close Date  : Tuesday, 8 November 2022 3:30 PM (Pacific/Auckland UTC+13:00)
Department/Business Unit : National Procurement Team
Tender Type : Notice of Information (Advance Notice) (NOI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43230000 - Software
  • 84120000 - Banking and investment
Regions:
  • New Zealand
Required Pre-qualifications : None
Contact : John McMullan
0275551940
Agency Address :
Related Tenders:
Overview

The purpose of this notice is to provide advance notification of the Department of Corrections’ intention to release a tender for the supply of a technology solution to support the Department’s Prison Trust Accounting function.

The Department of Corrections (the Department) is responsible for dealing with, and managing, Prison Trust Account (PTA) funds on behalf of the Crown. The Department’s obligations and responsibilities regarding PTA funds are defined in the Corrections Act 2004 and Corrections Regulations 2005. We will be seeking technology solutions that can support those legal obligations and policies.

The Department is seeking, at a minimum, a technology solution. It is also interested in any additional available services that can complement the technology solution in supporting the following functional scope:

o Set-up of PTA accounts in line with business rules.
o Receive and allocate funds to PTA accounts.
o Requesting and accounting for all withdrawals from PTA accounts.
o Managing PTA accounts covering reconciliations, monitoring, compliance, and reporting.
o Close PTA accounts.
o Enables automation to support the processing of paper-based PTA forms.
o Enables all relevant integrations.
o Enables insights, queries, and reporting.

The Department intends to run a multi stage procurement process and is looking to understand market solution options and capability via an RFI
prior to a detailed request for solutions via an RFP.

The indicative timeline for this process is as follows:
o RFI released on GETS – late October 2022.
o Indicative RFP release timing – February/March 2023.

Note: No information from potential respondents is required from this advance notice.
Suppliers who are interested in being part of the proposed tender process should ensure that they are registered to receive GETS notifications for the applicable categories.

RFx Outcome

This tender has been completed.

Further information:
Completed by system

Date RFx was completed/updated: Wednesday, 9 November 2022 12:55 AM (Pacific/Auckland UTC+13:00)