The Government Electronic Tenders Service (GETS) is provided free to all users by MBIE. Public sector organisations are encouraged to use the service to advertise procurement opportunities, currently Government Departments, the New Zealand Defence Force and Police are required by cabinet to use GETS. GETS is a web based service which allows you to view current tenders, subscribe to notices, download tender documentation and where allowed, submit your response online.
The GETS system provides two services:
You can create your supplier account and login as well as view the list of organisations and tenders (current, late, closed and awarded). The default view is for all current tenders displayed by closing date, earliest at the top. This page shows the following tender information:
Additional views of other categories (Late, Closed and Awarded) can be accessed from the menu tabs on the left of the page. You can sort the display by clicking on the title of a particular column, for example if you want to view all tenders grouped by purchaser. You can search for a particular tender by entering the text you want to find in the search box at the top of the page. If you want to refine your search use the advanced search option by clicking on the link below the search box. [An individual organisation’s tender box can be accessed by clicking on its name.] You must create a supplier account before you can subscribe to a notice. To create a new supplier account:
Note: Please ensure your email details are correct as this is where your activation email will be sent. You will need this email to complete your account activation. To activate your account:
To login to your supplier account:
The details of a supplier account can be updated by clicking on the Update account link when logged in. Note: Your RealMe email address may be different from your GETS account address. Selecting Category Codes and Regions Note: In order to receive automatic tenders’ notifications which may be of interest you must select relevant category codes and regions. You do this from the Update Account tab on the left hand menu bar – you must be logged in.
The details of a supplier account can be updated by clicking on the Update account link when logged in. Note: A supplier account can have more than one user, but each user account must have a unique email address. Multiple GETS Accounts Some users may work for more than one organisation or have other interest in GETS. Each GETS account is unique, if you require more than on account you will need to create a separate RealMe username for each. Select the tender from the tender list or search using the title or reference number. Clicking on the tender opens the Tender Details screen. The Tender Details screen includes the following information:
A select tender is one that is only open to invited respondents selected by the purchasing organisation. When an organisation releases a select tender through GETS you will receive notification of the tender via email. Follow the link in the email and log into GETS. You will then be directed to the tender details screen. When you are logged in select tenders can also be accessed from the Select Tenders tab on the left hand menu bar, you will see a list of all of the select tenders you have been invited to respond to. Once you have subscribed to a tender notice you can access the tender from the Subscribed Tender Notices screen (saving time searching for it through the tender lists). Refer to Subscribe to a Notice for more information. You must subscribe to a notice before you can download files and/or submit a response. To subscribe to a tender notice:
Once you have subscribed to a tender notice you can access all associated files and addenda from the bottom of the tender details screen. For each file the following details are displayed:
To download a file click on the download icon to the right of the file details. Suppliers may ask a purchasing organisation questions about an advertised contract opportunity. RFx requirements The purchasing organisation's RFx document will contain instructions on how suppliers are to ask questions, e.g. submit your question by email to a named procurement officer. Check the RFx document for details of how to submit your question. GETS eTender functionality A purchasing organisation may elect to use the GETS eTender box as the method for suppliers to ask questions. This will be stated in the purchasing organisation's RFx document. Check the RFx document. Where a purchasing organisation states that this is allowed, follow these instructions: To ask a question click Raise Question Here on the Tender Details screen. Enter a title and the question then click Submit. An email will be sent to the purchasing organisation with your question. Your question is displayed on your tender details screen and is private unless the purchasing agency determines that the question and answer would benefit all subscribed suppliers. The purchasing agency should advise you if they intend making your question and answer public, your details will not be published. If you want the answer to be kept private you should state this in your question. How each agency handles questions and answers should be stated in the tender documents. You will be notified by email when your questions have been answered. The email will include the question and answer and the answer will also be displayed with the question on the Tender Details screen. The purchasing organisation's RFx document will contain instructions on how suppliers are to submit their responses or proposals. Please check the RFx document to see what the purchasing agency requires. For example, the purchasing agency may want hard copies delivered to a specified address, or soft copies submitted to an email address, or through an e-procurement system. The purchasing agency may elect to use the GETS eTender box. This means that suppliers can submit their responses or proposals through GETS. Check the RFx document. Where a purchasing organisation states that this is allowed, follow these instructions: Note: To respond to a tender you must subscribe to the notice. Refer to Subscribe to a Notice for further details.
Once a file is uploaded it is attached to your response and saved in GETS unless deleted. Therefore, you can build your response over a number of visits to GETS. Once your response is finalised it must be committed. When using the GETS eTender box to submit your response or proposal you must commit your response for it to be considered for evaluation. Uncommitted responses are deleted once the tender closes and cannot be accessed. To Commit a response:
Warning: It is your responsibility to ensure you allow enough time to upload and commit your response. Large files may take a while to upload and GETS may experience a high traffic load leading up to the close date and time. Tip: It is advisable to upload each individual file as it is finalised rather than waiting for the last minute to upload all files at once. Closed Tenders: After the close date a tender will be displayed in the Closed Tenders lists. Late Tenders: In some circumstances an organisation may choose to set a Late Date for a tender. The Late Date is a period after the Close Date during which GETS will continue to accept responses but mark them as late. Tenders that have a Late Date are displayed in the Late Tenders list during this period. To submit a response to a tender during the late period you must have subscribed to the tender notice before the Close Date. How each purchasing organisation handles late submissions will be in the tender documentation. Purchasers are under no obligation to accept and/or consider late responses. Awarded Tenders: After the evaluation of a tender an organisation may choose to display the result on the Awarded Tenders list, this is a requirement for all purchasing agencies covered by the Government Rules of Sourcing. This list displays the awarded tenders and the successful supplier(s). If a tender was not awarded the reason may be displayed here. Checksum: The checksum is a unique fingerprint of the files attached to your response. Any change to a file will alter its checksum. It is good practice to compare the checksums of your attached files with ones generated from the files on your local machine. This gives you confidence that your files were not corrupted during the upload process. To verify your files click on the Verify Uploaded Files link. GETS is an information and tender management resource only. GETS staff have no involvement in running or evaluating tenders/offers. Please submit all questions, responses and proposals relating to published opportunities as directed by the purchasing agency in its RFx documents. Critical Problems Critical problems will generally be related to:
Phone: 0508 GETS HELP (0508 438 743) Non Critical Problems
email: info@gets.govt.nz |