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Electronic Security & Associated Systems (ESAS)


Tender Closed
RFx ID : 26031532
Tender Name : Electronic Security & Associated Systems (ESAS)
Reference # :
Open Date : Tuesday, 11 October 2022 3:00 PM (Pacific/Auckland UTC+13:00)
Close Date  : Monday, 12 December 2022 12:00 PM (Pacific/Auckland UTC+13:00)
Department/Business Unit : National Procurement Team
Tender Type : Registration of Interest (ROI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 46171500 - Locks and security hardware and accessories
  • 46171600 - Surveillance and detection equipment
  • 46171700 - Vehicle access control
  • New Zealand
Required Pre-qualifications : None
Contact : John McMullan
Alternate Physical Delivery Address  : N/A
Alternate Physical Fax Number  : N/A
Agency Address :

What we need

Electronic Security and Associated Systems (ESAS) refers to the electronic components and systems built into a facility that is designed to provide control, monitoring, and surveillance capability for security purposes. A typical ESAS installation may include:

□ Security management system

□ Data networks/data storage

□ Closed circuit television system

□ Cell Call, Intercom

□ Public Address system

□ Contraband management

□ Key issue system

□ Pegging (Guard Tour) system

□ Systems security appliances

□ Locking control systems

□ Door and Lift control

□ Positional/Fixed duress system

□ Perimeter detection systems

□ Monitoring and alarm systems

□ Card access/identity management

□ Contraband detection

□ Power backup systems

For Ara Poutama Aotearoa, the Department of Corrections (the ‘Department’) ESAS is a business-critical enabler for all our work at Custodial (Prisons) and Non-Custodial (Community sites and Regional Offices), where these services are fundamental to the safety and wellbeing of people. The Department is one of New Zealand’s largest users of integrated ESAS. Refer to Supplementary Document 4 for the ESAS Dimensions as an indicator of the scale across all sites, Custodial and Non-Custodial.

Electronic Security has a profound effect on the operations of prisons, in particular, their staffing levels and dispositions, safety and security and physical designs.

For the first stage of a two-stage procurement process, through this Registration of Interest (ROI) Respondents will be able to submit for one, two or all three of these ESAS Service Towers:

Custodial – Projects

Custodial – Service and Maintenance

Non-Custodial – Projects, Service and Maintenance

The purpose of the Electronic Security and Associated Systems (ESAS) Registration of Interest (ROI) is to engage the market for both Custodial and Non-Custodial environments. The Department will then evaluate, score, and rank the ROI Responses, to then develop a plan for the next steps that could be:

Shortlist Respondents for a Closed Request for Proposal(s) (RFP) for both or either Custodial and Non-Custodial environments; or

Direct source of a provider for either or both Custodial and Non-Custodial environments; or

Progress with other activities as determined through revised procurement planning.

RFx Outcome

This tender has been completed.

Further information:
ROI responses received, evaluated and a shortlist of suppliers has been approved.
All suppliers have been advised of the results.
Next step is a closed RFP for the shortlisted suppliers.

Date RFx was completed/updated: Friday, 26 May 2023 11:05 AM (Pacific/Auckland UTC+12:00)