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MFAT External Visitor Protocol


RFx ID : 22608819
Tender Name : MFAT External Visitor Protocol
Reference # :
Open Date : Monday, 4 May 2020 1:00 PM (Pacific/Auckland UTC+12:00)
Close Date : Tuesday, 30 June 2020 5:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Notice of Information (Advance Notice) (NOI)
Tender Coverage : Sole Agency  [?]
Categories :
  • The United Nations Standard Products and Services Code (UNSPSC)
  • Auckland
  • Bay of Plenty
  • Canterbury
  • Chatham Islands
  • Gisborne
  • Hawke's Bay
  • Manawatu-Wanganui
  • Marlborough
  • Nelson
  • Northland
  • Otago
  • Southland
  • Taranaki
  • Tasman
  • Waikato
  • Wellington
  • West Coast
Required Pre-qualifications : None
Contact : Commercial Adviser
+64 4 439 8000
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

To all MFAT suppliers and vendors;

During the current COVID-19 pandemic, MFAT is required to facilitate contact tracing for COVID-19 cases. In order to meet this obligation, through at least Alert Levels 2, 3, and 4 MFAT will be tracking the movements of all staff, service personnel, and external visitors which enter MFAT facilities in New Zealand.

This process may differ slightly by facility, but will include:

•Asking all suppliers and vendors to submit their company’s COVID-19 protocols and practices for when entering MFAT’s site. This will include:
o Contact details for individuals and company
o Confirmation of what contact tracing process they have in place
o Confirm what PPE, if any, will be worn, at each Alert Level and if moving between floors how this will be safely changed to prevent cross-contamination.
- Confirm how disposal of used PPE will take place.
o How (where appropriate) tools and equipment are disinfected between uses in different locations.
o How areas of work at MFAT facilities (where appropriate) will be disinfected

• On location at MFAT facilities:
o Sign in to the WhosonLocation kiosk at Reception (al level 2 only)
o Sign in to all floors using the register at the entrance to the floor
o Maintain a detailed task list of what tasks were completed on each floor including areas/rooms visited
o Sign out when departing the building (at level 2 only)
o Observe social distancing at all times
o Only 2 people are allowed in a lift at the same time
o Follow the instructions on any signage.
o Wash hands or use hand sanitiser before and after transitioning between spaces (or floors if required)
o If the fire alarm sounds exit the building, observing social distancing where possible but utilising hand rails. You will be provided with hand sanitiser in the evacuation point and will be asked to check in with the building warden

•Inform MFAT contact immediately if any staff are confirmed or suspected cases of COVID-19 infection

MFAT will undertake to:

• Notify any suppliers and vendors of particular risks to their staff and of any potential exposures to COVID-19
• Provide any suppliers and vendors of updated MFAT protocols for their staff, if these change

If questions arise regarding these requirements, please feel free to contact your MFAT contact.

The following link is to information which might be useful in meeting these requirements: