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APEC NZ – Collaboration Tool & Email Solution


Tender Closed
RFx ID : 21992504
Tender Name : APEC NZ – Collaboration Tool & Email Solution
Reference # : 2646
Open Date : Tuesday, 26 November 2019 12:00 PM (Pacific/Auckland UTC+13:00)
Close Date  : Friday, 20 December 2019 12:00 PM (Pacific/Auckland UTC+13:00)
Department/Business Unit : Departmental
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43000000 - Information Technology Broadcasting and Telecommunications
  • International
Exemption Reason : None
Required Pre-qualifications : None
Contact : Oscar Lloyd
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

***IMPORTANT - Please refer all correspondence to****

APEC 2021 will be the largest event ever hosted by the New Zealand Government. It is a 12-month series of events with meetings being hosted in Auckland, Wellington and Christchurch over the course of the year. APEC 2021 will showcase New Zealand to the world including our hospitality, culture, tourism, innovation and business (including Māori business).

APEC NZ is looking for a fully managed and hosted collaboration solution to enable users from different organisations to work collaboratively across our work streams. The required solution is made up of two distinct and independent systems: a collaboration tool and a group email.

As this a programme with hard deadlines, we are looking for a self-sufficient partner who can hit the ground running with planning and implementation of the systems. Our programme has existing engagements with suppliers that may require to be involved with the planning or implementation of these systems; we expect that any successful respondent would be willing and open to working collaboratively with these key partners.

It is important to note that the chosen solution for both tools could only have a lifespan of approximately two years. Therefore, investing in features that will enhance its longevity is not a priority.

This is a unique opportunity to be part of the largest event that the New Zealand government has held, with up to 20,000 people involved. The successful supplier will work in partnership with APEC NZ to enable effective and collaborative work across a broad variety of organisations, crucial to a successful and sustainable host year in 2021.

RFx Outcome

No Winner Following the announcement made by Ministers Peters and Parker that New Zealand’s hosting of APEC 2021 will now go ahead virtually, (see, it has been decided to withdraw this current opportunity from the market.

Thank you to all suppliers that have already engaged with us on this opportunity.