|RFx ID :||18846503|
|Tender Name :||Advance Notice – APEC 2021 New Zealand|
|Reference # :|
|Open Date :||Monday, 17 July 2017 4:30 PM (Pacific/Auckland UTC+12:00)|
|Close Date :||Monday, 31 July 2017 5:00 PM (Pacific/Auckland UTC+12:00)|
|Tender Type :||Notice of Information (NOI)|
|Tender Coverage :||Sole Agency [?]|
|Required Pre-qualifications :||None|
+64 4 439 7112
|Alternate Physical Delivery Address :|
|Alternate Physical Fax Number :|
In December 2012, the New Zealand government publically announced that it would host APEC (Asia Pacific Economic Cooperation) in 2021.
APEC is a regional economic forum established in 1989, and includes 21 member economies. Every year one of the Member Economies volunteers to host APEC meetings.
The APEC host economy serves as the APEC Chair for the duration of the APEC hosting year (December 2020 – December 2021). The APEC host economy is responsible for chairing the APEC Economic Leaders’ Meeting (AELM), selected Ministerial meetings, up to five Senior Officials Meetings (SOM), amongst a number of other meetings and events throughout the year.
It is expected that approximately 18,000 - 22,000 people will visit New Zealand for APEC events over the course of the hosting year. APEC will be hosted throughout New Zealand at yet to be determined locations. Leaders’ Week, the final event of the APEC calendar, will be held in November in Auckland.
All APEC events, and in particular the Leaders’ Week, requires significant co-ordination around resourcing, online registration and accreditation, logistics, transport, accommodation, venues and security.
On the 31st of July 2017, the Ministry will issue a Registration of Interest (ROI) where we will seek responses from suitably qualified and experienced suppliers / consortia to provide the following;
• An online registration and accreditation solution which will support the registration and accreditation of more than 50,000 local and international delegates, guests and workforce throughout the APEC hosting year.
• Access control technology and infrastructure to provide secure point of entry access control at APEC venues across New Zealand.
• An APEC2021 New Zealand website communicating key information on the event to local and international audiences.
• Event management software to support the APEC Operations Team in running the series of APEC meetings across the host year in 2021.
Indicative Timeframes (subject to change):
ROI release date 31 July 2017
Supplier briefings August 2017
(A briefing will provided to all interested respondents during the ROI process)
Shortlisted respondents notified Mid October 2017
RFP to shortlisted respondents June/July 2018
Successful respondent notified November 2018