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Community Property Maintenance Management

Details

Tender Closed
RFx ID : 19608953
Tender Name : Community Property Maintenance Management
Reference # : CON17073
Open Date : Monday, 9 April 2018 4:00 PM (Pacific/Auckland UTC+12:00)
Close Date : Friday, 20 April 2018 4:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Registration of Interest (ROI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 72000000 - Building and Facility Construction and Maintenance Services
Regions:
  • Northland
Required Pre-qualifications : None
Contact : Claire Walls
claire.walls@wdc.govt.nz
09 470 3051
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Overview

Whangarei District Council (WDC) are looking to procure their Community Property Management Contract.

The process will be a two staged open market process:
 Registration of Interest (ROI)
 Request for Proposal (RFP)

This ROI is the first formal step in the process and is intended to be of minimal effort for respondents and allow WDC to create a short list of suppliers to invite to enter the RFP process.

The outcome for this procurement will be a panel arrangement of two to three suppliers (depending on outcomes of the process):
 the panel is open – other suppliers could be added to it if demand was too great for the suppliers, or a supplier went out of business
 at that point a reserve from the current procurement process could be used
 work is allocated to the panel members on a turn-about or availability basis so work is evenly apportioned
 projects are costed by the panel member allocated on a project by project basis. This would provide an ongoing check of costs relative to each other’s pricing.

Community properties include:
 pensioner housing refurbishment
 community buildings
 community halls
 heritage buildings
 community hubs e.g. Old Municipal Building
 pensioner housing (other projects)
 general and residential housing
 other
 e.g. the Plunket Rooms on roading land

This contract will consist of a base load of work as per the scope, however the pensioner unit refurbishments will become the priority as they become available.

 WDC has 164 Pensioner units in 16 locations
 the units were predominantly built in the 80s and 90s with Mill Rd being the oldest and built in the 1960s
 each village has between 2 to 18 units
 142 units are one bedroom, five are two bedroom and 17 are bedsits
 the size, configuration and condition of units vary across the whole portfolio
 the units were built according to standards for the day but due to an ageing population and the aim to keep elderly in their homes for longer, units are now being upgraded to meet accessibility criteria such as handrails, ramps and roll in showers.
 capex funding for refurbishments differs from year to year.