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Integrated Workplace Management System

This tender is using the new split file responses feature on GETS. The agency has indicated that they would like to receive responses separated by price and non price components, please keep this mind when preparing your response for submission via GETS.


RFx ID : 23592425
Tender Name : Integrated Workplace Management System
Reference # : TR2020-39a
Open Date : Tuesday, 10 November 2020 1:00 PM (Pacific/Auckland UTC+13:00)
Close Date  : Friday, 4 December 2020 5:00 PM (Pacific/Auckland UTC+13:00)
Tender Type : Registration of Interest (ROI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43000000 - Information Technology Broadcasting and Telecommunications
  • 80000000 - Management and Business Professionals and Administrative Services
  • 81160000 - Information Technology Service Delivery
  • Otago
Required Pre-qualifications : None
Contact : Mark Caldwell
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

This is an invitation to suitably qualified suppliers to submit a Registration for the Integrated Workplace Management System project contract opportunity.
An Integrated Workplace Management System (IWMS) project has been established to enable the University of Otago Property Services Division (PSD) to mature its overarching asset management processes and functions addressing the strategic, operational, and tactical needs across the University’s management and academic domains.

This ROI is the second step in a multi-step procurement process. An RFI (Request for Information) was completed in September 2020. Following the ROI evaluation up to five (5) shortlisted Respondent/s (round one) will be invited to demonstrate their solution offering to the University. Following that process and evaluation, the shortlist will be further reduced to a maximum of three (3) shortlisted Respondent/s (round two).

Subject to the IWMS project securing endorsement and funding to proceed to final step Request for Tender (RFT) procurement, the round two shortlisted respondents will be invited to a day-long implementation design workshop with key University stakeholders prior to being invited to submit a full proposal in response to a RFT, which will include further PSD workshops for user experience engagement. This document deals only the ROI process.