Contract 26-151 Event Security Services

Details

RFx ID :	34131518
Tender Name :	Contract 26-151 Event Security Services
Reference # :	26-151
Open Date :	Wednesday, 20 May 2026 10:00 AM (Pacific/Auckland UTC+12:00)
Close Date  :	Thursday, 18 June 2026 12:00 PM (Pacific/Auckland UTC+12:00)
Tender Type :	Request for Proposals (RFP)
Tender Coverage :	Sole Agency  [?]
Categories :	46000000 - Defense and Law Enforcement and Security and Safety Equipment and Supplies 72151700 - Safety and security system installation services 92000000 - National Defense and Public Order and Security and Safety Services
Regions:	Taranaki
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	NPDC Procurement Admin procurementadmin@npdc.govt.nz 06 759 6060
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

This New Plymouth District Council tender will be accessible via Tenderlink, and is only being advertised via GETS. All further communications related to this tender will be conducted through TenderLink. (See details below)

New Plymouth District Council requires a professionally delivered, flexible and reliable event security service capable of operating across diverse and dynamic high profile public event environments. The successful service provider will be required to provide comprehensive suite of event security services to support Council owned and operated events, as well as events delivered by external promoters at NPDC venues. Services will be delivered on an as required basis and tailored to the size, nature, and risk profile of each event.

Event security services may include (but are not limited to):
• Crowd management and public safety
• Access control and perimeter management
• Entry screening and bag checks where required
• Asset, infrastructure, and equipment protection
• Incident response and escalation
• Behaviour management and de escalation
• Liaison with NPDC staff, event organisers, venues, and emergency services
• Event supervision and on site leadership
• Post-event reporting
We require a supplier who can demonstrate:
• Clear incident and activity reporting processes
• The ability to collect, handle and store evidence appropriately (photos, notes, body worn camera footage, GPS data, etc.)
• Strong communication protocols between NPDC teams, dispatch, and the service provider’s personnel
• Compliance with NPDC Health & Safety protocols, including lone worker safety
• Proven systems for event rostering, supervision, and quality assurance
• Clear and timely incident and event reporting
• Compliance with NPDC health and safety expectations, including proactive risk management in crowded and changing environments.

To be able to participate in this tender and access the RFX documents, providers will need to ensure they are registered on TenderLink. The TenderLink portal is free to access and to upload submissions.
Using the link below, please follow the instructions on the main screen of how to set up your organisation to access TenderLink (if you are not already registered). https://www.tenderlink.com/npdc/ Please note, TenderLink is best accessed through Chrome.
If you require any further assistance, please contact procurementadmin@npdc.govt.nz

Ngā mihi,
NPDC Procurement Team