HUD Document Management System Data Migration, Records Compliance, Service Improvement and Ongoing Support

Details

Tender Closed
RFx ID :	20848015
Tender Name :	HUD Document Management System Data Migration, Records Compliance, Service Improvement and Ongoing Support
Reference # :
Open Date :	Monday, 18 March 2019 10:30 AM (Pacific/Auckland UTC+13:00)
Close Date  :	Monday, 8 April 2019 1:00 PM (Pacific/Auckland UTC+12:00)
Tender Type :	Request for Quotations (RFQ)
Tender Coverage :	Sole Agency  [?]
Categories :	43000000 - Information Technology Broadcasting and Telecommunications 80000000 - Management and Business Professionals and Administrative Services 81000000 - Engineering and Research and Technology Based Services
Regions:	Auckland Bay of Plenty Canterbury Chatham Islands Gisborne Hawke's Bay Manawatu-Wanganui Marlborough Nelson Northland Otago Southland Taranaki Tasman Waikato Wellington West Coast
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Lauren McAndrew lauren.mcandrew@mbie.govt.nz via email
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :	NEW ZEALAND

The Ministry of Housing and Urban Development “HUD” is a new agency that was established on 1 October to be the Government’s lead advisor on housing and urban development. HUD brings together functions from the Ministry of Business, Innovation and Employment “MBIE”, Ministry of Social Development “MSD along with the monitoring of Housing New Zealand and Tamaki Redevelopment Company function from Treasury.

When HUD was formed on 1 October, a document management solution “DMS” was setup to ensure that new corporate services staff had somewhere to save their documents. In addition, a decision was made to use Office 365 as HUD’s core platform for HUD’s Office Productivity tools and SharePoint was selected as the tactical DMS as it was part of the Office 365 suite.
Over the last few months, HUD ICT have made a strategic decision to continue to use SharePoint as HUD’s ongoing DMS and a project is underway to update the DMS taxonomy to create a sustainable and replicable infrastructure architecture design within the next three months. This will provide the foundations for all HUD staff to be able to have a place to save their documents as they are migrated off legacy agency document management systems and onto a HUD Managed Service environment.
The purpose of this procurement work is to enhance and extend the HUD document management platform to ensure that staff have access to all their key historical information and can work effectively, as well as ensuring that HUD has ongoing compliance with the Public Records Act.
In addition, this bid is an opportunity for your organisation to become a strategic partner for HUD, to assist them with the evolution and innovation of their SharePoint Online platform going forward.

What we need
HUD requires a partner to deliver the following:
1. Data Migration from three legacy agency EDRMS’s into the HUD DMS (SharePoint)
2. A record management solution in the Office 365 environment that meets the requirements of the Archives NZ’s standard for compliance with the Public Records Act
3. Services to support on-going enhancement and innovation of the HUD Document Management System (SharePoint) with minimal adverse impact on business users.

This tender has been awarded.

• Information Leadership - 86-90 Lambton Quay, Wellington, 6011, NEW ZEALAND

Award Date: Friday, 23 August 2019 (Pacific/Auckland UTC+12:00)
Date RFx was completed/updated: Thursday, 9 May 2019 4:30 AM (Pacific/Auckland UTC+12:00)