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Heavy Trailer Maintenance Services - Wellington

This tender is using the new split file responses feature on GETS. The agency has indicated that they would like to receive responses separated by price and non price components, please keep this mind when preparing your response for submission via GETS.


RFx ID : 24013247
Tender Name : Heavy Trailer Maintenance Services - Wellington
Reference # : 2021-015
Open Date : Tuesday, 23 February 2021 11:00 AM (Pacific/Auckland UTC+13:00)
Close Date  : Friday, 19 March 2021 11:30 PM (Pacific/Auckland UTC+13:00)
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 25101600 - Product and material transport vehicles
  • Wellington
Exemption Reason : None
Required Pre-qualifications : None
Contact : Cormac McBride
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

KiwiRail owns and operates heavy trailers, currently 30 new Patchell skeletal trailers are being constructed to 19.45m pro forma HPMV design. This contract will focus on the new trailers and excludes similar trailers operated from the same yard on lease. The number of trailers may increase during the course of the contract subject to KiwiRail requirements.
The trailers are used for “road bridging” operations; carrying containers from rail onto the Interisland line vessels and across Cook Strait at times of high demand; particularly when one of the rail ferries is unavailable e.g. in dry dock.
The trailers also provide KiwiRail with resilience in the event rail or port facilities become unavailable, requiring transit of containers by road.
The trailers operate in a marine environment, distance travelled per annum is very low (under 2000 kilometres per year) and the trailers are parked in outside storage for significant periods.
The contract includes management of all compliance, road user charges, proactive and reactive maintenance to ensure all trailers are safe, fully compliant, and ready for operational use with no notice, whenever required.
The requirement for these trailers will cease once the new ferries currently in design phase are operational, potentially in 2027.

Primary Location: Railyards Aotea Qy, Wellington.
Vehicle requirement: The contracted supplier is required to provide sufficient fully compliant tractor unit(s) to tow the trailers both on and off site as required for the contract. Note: KiwiRail contracts a separate provider for operational towing.
Management Requirement: The contracted supplier is required to proactively manage the trailers to ensure that:
 all are moved on site, serviced and maintained at the required intervals
 any reactive maintenance or repairs are conducted as required
 all trailers are safe, fully compliant for road use and ready for operational use on KiwiRail property at no notice.