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Meeting Room Technology


RFx ID : 23974513
Tender Name : Meeting Room Technology
Reference # :
Open Date : Monday, 15 February 2021 12:00 PM (Pacific/Auckland UTC+13:00)
Close Date  : Monday, 22 March 2021 12:00 PM (Pacific/Auckland UTC+13:00)
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 45000000 - Printing and Photographic and Audio and Visual Equipment and Supplies
  • New Zealand
Exemption Reason : None
Required Pre-qualifications : None
Contact : Jacqueline Duxbury
(04) 439 0000
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

We are deploying Microsoft Teams Rooms Systems (MTR) to 114 rooms throughout New Zealand. They will be deployed and managed using Microsoft Teams Room Premium (MTR-P) (also known as Microsoft Managed Meeting Room Service).

This RFP relates to the purchase of Meeting Room Technology, divided into two categories. We are seeking Proposals from suitably qualified members of the Microsoft Partner Network. Respondents may respond to either, or both, of the categories.

Category One: Supply, Install and Onsite Support of Microsoft Teams Rooms Systems
- Supply and Install for the following standard spaces (spaces that can be accurately described by Microsoft's space definitions) throughout New Zealand.
.Focus Rooms (29)
.Small Rooms (15)
.Medium Rooms (30)
.Large Rooms (32)
- Supplementary (environmental remediation and/or improvement) services as required to address AV quality issues.
- Onsite Support of the solution as directed by Microsoft

Category Two Design, Supply, Install and Onsite Support of Bespoke AV Solution
- Solution Design
- Supply and Install to the following non-standard spaces (spaces that cannot be accurately described by Microsoft's space definitions) in Auckland and Wellington.
.Training Rooms (3)
.Boardrooms (5)
- Onsite Support of the solution as directed by Microsoft

The supplier(s) will be responsible for the provision of the base contract terms. A response must include the proposed structure of commercial delivery and all relevant proposed contracts.

Detailed requirements are available in Appendix A.
Detailed room information is available in Appendix B.

RFP documents can be downloaded free of charge from Tender Reference: KOHC-956443 and questions must be posted on the Tenderlink forum.
If you have any issues please contact Tenderlink on 0800 698 363.