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Digitising Property Records

This tender is using the new split file responses feature on GETS. The agency has indicated that they would like to receive responses separated by price and non price components, please keep this mind when preparing your response for submission via GETS.


Tender Closed
RFx ID : 22127243
Tender Name : Digitising Property Records
Reference # :
Open Date : Friday, 20 December 2019 5:00 PM (Pacific/Auckland UTC+13:00)
Close Date  : Friday, 31 January 2020 4:00 PM (Pacific/Auckland UTC+13:00)
Tender Type : Registration of Interest (ROI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43232100 - Content authoring and editing software
  • 43233500 - Information exchange software
  • 80101500 - Business and corporate management consultation services
  • 80101600 - Project management
  • 81111700 - Management information systems MIS
  • 81111900 - Information retrieval systems
  • Gisborne
Required Pre-qualifications : None
Contact : Joanne Proffit
06 869 2426
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

Gisborne District Council (GDC) is looking to select a digitisation expert who will help to set up and provide ongoing support to the in-house GDC digitisation team. They have engaged The Integral Group Limited (TIGL) to assist with this process. The process will be a two staged open market process:
- Registration of Interest (ROI)
- Request for Proposal (RFP)

This ROI is the first formal step in the process and is intended to be of minimal effort for respondents and allow GDC to create a short list of suppliers to invite to enter the RFP process.

The background to this project is:
- GDC are moving to have an in-house solution supported by a digitisation expert. This will give GDC control over the documents
- previously GDC have tried an outsourced model, this was unsuccessful for the council
- there will be a team of 9 (8 processing 1 senior) digitising 90,000 property files over a period of 4 years (not including set up).

Please direct questions through the GETS portal in the first instance.