C-1162 - Property File Digitisation

Details

Tender Closed
RFx ID :	24595493
Tender Name :	C-1162 - Property File Digitisation
Reference # :	C-1162
Open Date :	Monday, 26 July 2021 9:00 AM (Pacific/Auckland UTC+12:00)
Close Date  :	Friday, 27 August 2021 2:00 PM (Pacific/Auckland UTC+12:00)
Tender Type :	Request for Quotations (RFQ)
Tender Coverage :	Sole Agency  [?]
Categories :	43000000 - Information Technology Broadcasting and Telecommunications 44000000 - Office Equipment and Accessories and Supplies 45000000 - Printing and Photographic and Audio and Visual Equipment and Supplies
Regions:	New Zealand
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Ana Deckard ana.deckard@chbdc.govt.nz 06 8578060
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

The objective of this project is to digitise all of Central Hawke’s Bay District Council’s (CHBDC) paper property files, of which there are approximately 7000-8000 or 180 lineal metres. These files are currently used on a regular basis, both internally and for ratepayers.

LIMs (Land Information Memorandum’s) are the most common use of the property files. These can be requested by any member of the public, and with our current system it is a manual process for staff to find the property file and collate the information needed for a LIM. Property files viewings are also a popular usage. Members of the public book a time to come and view a property file and a staff member must supervise the viewing to ensure nothing is removed or damaged.

It is important that CHBDC modernise these processes to give the best value for ratepayers and the digitisation of the files will be a large part of this evolution.

We are looking to procure a supplier that has a robust and efficient scanning system that will give us, and our community, confidence that we have accurately captured the property files.
Suppliers must have relevant experience, skills and a proven track record in this type of work, and should be able to fulfil these requirements:
• Breadth and depth of successful experience in scanning projects
• Depth of resource and experience in contract and project management
• Depth of resource and experience in scanning team
• Strong referee endorsement of timely delivery on past projects
• Strong referee endorsement of budget adherence on past projects
This project has been in the pipeline for a long time so there is a need for speed in getting it done, along with the assurance that it will be done to the highest level.

This opportunity will close at 2pm on Monday the 23rd of August 2021.

This tender has been awarded.

• Converga New Zealand - 28, The Warehouse Way, Northcote, Auckland, 0627, NEW ZEALAND

Award Date: Thursday, 4 November 2021 (Pacific/Auckland UTC+13:00)
Date RFx was completed/updated: Tuesday, 9 November 2021 10:14 PM (Pacific/Auckland UTC+13:00)