Far North District Council Property File Digitisation Project

Details

Tender Closed
RFx ID :	18195030
Tender Name :	Far North District Council Property File Digitisation Project
Reference # :
Open Date :	Wednesday, 30 November 2016 3:00 PM (Pacific/Auckland UTC+13:00)
Close Date  :	Friday, 20 January 2017 12:00 PM (Pacific/Auckland UTC+13:00)
Tender Type :	Request for Proposals (RFP)
Tender Coverage :	Sole Agency  [?]
Categories :	43000000 - Information Technology Broadcasting and Telecommunications 45000000 - Printing and Photographic and Audio and Visual Equipment and Supplies 80000000 - Management and Business Professionals and Administrative Services 81000000 - Engineering and Research and Technology Based Services
Regions:	Northland
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Warren Ure projectoffice@fndc.govt.nz 09 401 5200
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

The Far North District Council (FNDC) Property File Scanning project will procure a vendor to meet the goals stated here:
• All Property and Resource Consent files collected from FNDC and taken to the vendor site and stored according to FNDC requirements
• All Property and Resource Consents scanned according to FNDC requirements
• All scans and metadata provided to FNDC according to requirements
• All pilot phase files are sent back to FNDC for quality assurance testing
• The non-pilot phase files are shipped to an offsite storage location specified by FNDC, once they have been scanned and quality assurance tested.

Project Scope
All FNDC Property and Resource Consent files held in the archive will be scanned to create a digital record.
• 38,266 Property files
• 12,838 Resource Consent files.
These files are comprised of the following numbers and types of pages:
• Estimated 6 million A4-A5 pages
• Estimated 300,000 A0-A3 pages
• Estimated 300,000 pre-1970 pages.

This tender has been awarded to:

• Desktop Imaging Limited

Further Award Information:
Procurement Name GETS ID Number

Successful Supplier Desktop Imaging
Description of Goods or Services Property File Digitisation Services
Contract Award Date September 2017
Contract Term 18 months
Approximate Spend $1.5M+
Procurement Process Open tender
Exemption No

Award Date: Monday, 11 June 2018 (Pacific/Auckland UTC+12:00)
Date RFx was completed/updated: Thursday, 22 June 2017 4:32 AM (Pacific/Auckland UTC+12:00)