309324 - UoW Research and Ethics Management System

Details

RFx ID :	34169552
Tender Name :	309324 - UoW Research and Ethics Management System
Reference # :	309324
Open Date :	Tuesday, 26 May 2026 5:30 PM (Pacific/Auckland UTC+12:00)
Close Date  :	Monday, 22 June 2026 5:30 PM (Pacific/Auckland UTC+12:00)
Department/Business Unit :	Information Technology Services
Tender Type :	Request for Proposals (RFP)
Tender Coverage :	Sole Agency  [?]
Categories :	43230000 - Software 81000000 - Engineering and Research and Technology Based Services
Regions:	Waikato
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Procurement at University of Waikato procurement@waikato.ac.nz
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

The University of Waikato invites proposals for the provision of a Research and Ethics Management System (RMS) to support the full lifecycle of research activity.
This procurement forms part of a broader programme to modernise research administration, governance, and reporting across the University. The solution will replace legacy and manual processes with an integrated, configurable platform that improves efficiency, transparency, and compliance.
The University is seeking a modern, off-the-shelf solution that:

- Supports a project-centric research lifecycle, linking proposals, funding, ethics, contracts and governance
- Provides end-to-end research ethics management (human and animal)
- Enables structured data capture and reporting for institutional insight
- Integrates with enterprise systems (e.g. Finance, HR, identity and research systems)
- Supports a phased implementation approach, with ethics management as the initial priority (target operational by end of 2026)

The University is not seeking bespoke or heavily customised solutions, or disconnected point solutions.

This is a single-stage open competitive procurement process

Suppliers should submit proposals in PDF format. Maximum file size is 20MB