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UniPOL-Digital System Upgrade
This tender is using the new split file responses feature on GETS. The agency has indicated that they would like to receive responses separated by price and non price components. Please keep this in mind when preparing your response for submission via GETS.
Details
| RFx ID : | 32548575 |
| Tender Name : | UniPOL-Digital System Upgrade |
| Reference # : | TR2025-40 |
| Open Date : | Thursday, 18 September 2025 4:30 PM (Pacific/Auckland UTC+12:00) |
| Close Date : | Tuesday, 14 October 2025 2:00 PM (Pacific/Auckland UTC+13:00) |
| Tender Type : | Request for Proposals (RFP) |
| Tender Coverage : | Sole Agency [?] |
| Categories : |
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| Regions: |
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| Exemption Reason : | None |
| Required Pre-qualifications : | None |
| Contact : |
Mark Caldwell tenders@otago.ac.nz |
| Alternate Physical Delivery Address : | |
| Alternate Physical Fax Number : |
Overview
The University of Otago is seeking an off-the-shelf, vendor-supported system to manage gym facility operations at UniPOL, our Dunedin-based student recreation center.
The solution must replace fragmented legacy systems and deliver:
• Digital membership management
• Self-service portals for bookings, payments, and rentals
• Real-time or near real-time provisioning
• Integration with University and Polytechnic Student Management Systems (SMS) for automatic entitlement validation
• Integration with Gallagher and other access systems for secure facility access
• PCI DSS compliant payment processing
• Data migration
• Comprehensive staff training
