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Archive Digitisation Services


Tender Closed
RFx ID : 27176022
Tender Name : Archive Digitisation Services
Reference # :
Open Date : Friday, 31 March 2023 6:00 PM (Pacific/Auckland UTC+13:00)
Close Date  : Wednesday, 26 April 2023 5:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Registration of Interest (ROI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43000000 - Information Technology Broadcasting and Telecommunications
  • 44000000 - Office Equipment and Accessories and Supplies
  • 45000000 - Printing and Photographic and Audio and Visual Equipment and Supplies
  • New Zealand
Required Pre-qualifications : None
Contact : Rebekah Findlay
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address : NEW ZEALAND

Television New Zealand Limited (TVNZ) has a reference library of newspaper articles. Articles are stored in envelopes ordered alphabetically by subject. Clippings are from the past 40-50 years. TVNZ is seeking to digitally scan these assets to the highest possible quality and to have completed this process by no later than 30th September 2026. As TVNZ will upload the scanned documents into its digital archive system we do not need to buy a search or storage solution. TVNZ is looking for Respondents who have the capacity to scan up to 2 million newspaper clippings during the contract term if required (2 million is likely the upper cap of clipping quantity)

This ROI is the first step in a multi-step procurement process. After evaluation, shortlisted Respondent/s will be invited to participate in the next step (RFP).

RFx Outcome

This tender has been completed.

Further information:
a. the agency’s name and address: TVNZ
b. the successful supplier’s or suppliers’ name/s and address/s The Information Management Group (NZ) Limited
c. a description of the goods, services or works Archive Digitisation Services
d. the date the contract/s was awarded 18th October 2023
e. the term of the contract/s 3 years
f. the expected spend under the contract/s, or the highest and lowest offers the agency evaluated to award the contract. Total estimated value of the contract (volume dependent) over its life of $420,000
g. the type of procurement process used Two Step (ROI on GETS/RFQ)
h. if the agency claimed an exemption from open advertising (Rule 14), the circumstances that justify the exemption n/a
i. a New Zealand Business Number (NZBN) where available n/a
j. any other information, as requested by the Procurement Functional Leader, for example information on broader outcomes. n/a

Date RFx was completed/updated: Tuesday, 5 March 2024 2:38 PM (Pacific/Auckland UTC+13:00)