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Meeting Room Modernisation RFP

This tender is using the new split file responses feature on GETS. The agency has indicated that they would like to receive responses separated by price and non price components. Please keep this in mind when preparing your response for submission via GETS.

Details

RFx ID :	34951431
Tender Name :	Meeting Room Modernisation RFP
Reference # :	34951431
Open Date :	Wednesday, 16 September 2026 3:00 PM (Pacific/Auckland UTC+12:00)
Close Date :	Thursday, 15 October 2026 1:00 PM (Pacific/Auckland UTC+13:00)
Department/Business Unit :	Parliament IT
Tender Type :	Request for Proposals (RFP)
Tender Coverage :	Sole Agency [?]
Categories :	43000000 - Information Technology Broadcasting and Telecommunications 45110000 - Audio and visual presentation and composing equipment 72151600 - Specialized communication system services 81111800 - System and system component administration services
Regions:	Wellington
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Hannah Brown Procurement@Parliament.govt.nz
Alternate Physical Delivery Address :
Alternate Physical Fax Number :

Overview

Parliamentary Service invites proposals from experienced audio-visual and technology integration providers to support a major meeting room modernisation programme across the Parliamentary Precinct. The programme covers approximately 61 meeting rooms across multiple sites and includes the delivery of modern hybrid meeting technology, upgrades to existing meeting spaces and support for upcoming accommodation projects.

The successful supplier(s) will be responsible for the supply, installation, configuration, and integration of meeting room technology. Deliverables must be implemented within a unique operational environment that includes heritage, security, and business continuity requirements. The objective of the programme is to establish standardised, secure, and reliable meeting room environments that support both in-person and hybrid collaboration while meeting the operational, security, and heritage requirements of the Parliamentary Precinct.

A supplier briefing and site visit will be held from 9.30am to 12.30pm on 21 October 2026. The briefing will provide suppliers with an overview of the project, procurement requirements, delivery environment and site-specific considerations. Attendance is strongly encouraged. Suppliers wishing to attend must register by 5.00pm on 18 September 2026 by emailing Procurement@parliament.govt.nz.