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Facilities & Maintenance Management System


Tender Closed
RFx ID : 22227476
Tender Name : Facilities & Maintenance Management System
Reference # :
Open Date : Wednesday, 29 January 2020 10:30 AM (Pacific/Auckland UTC+13:00)
Close Date : Tuesday, 18 February 2020 12:00 PM (Pacific/Auckland UTC+13:00)
Department/Business Unit : Procurement
Tender Type : Registration of Interest (ROI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43230000 - Software
  • 81141800 - Facilities management
  • Manawatu-Wanganui
Required Pre-qualifications : None
Contact : Jackie Ellis
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

In line with Palmerston North City Council’s (PNCC) shift to better delivery of building maintenance and facilities management, The Facilities Management Division (FMD) within PNCC are seeking to source and integrate a cloud-based Maintenance Management System (MMS). The MMS will become the digital hub for all maintenance activities including Reactive, Planned and Minor Capital works activities, to modernise delivery, reduce risk and collect accurate data to enable improved future decision making.

This ROI aims to identify a vendor who has the full capability, capacity, and a sound track record of providing an MMS software that enables a high performing facilities management function.

The MMS will need to:
• be cloud-based;
• integrate with current systems;
• be intuitive and easy to use;
• provide real time workflow management of maintenance jobs (including health and safety);
• hold and update asset data; and
• provide functional reporting on maintenance services to enable improved decision making.