Nelson City Council - Council Chamber Audio Visual Upgrade - RFP

Details

Tender Closed
RFx ID :	19090125
Tender Name :	Nelson City Council - Council Chamber Audio Visual Upgrade - RFP
Reference # :	A1840461
Open Date :	Monday, 2 October 2017 1:00 PM (Pacific/Auckland UTC+13:00)
Close Date  :	Thursday, 2 November 2017 3:00 PM (Pacific/Auckland UTC+13:00)
Tender Type :	Request for Proposals (RFP)
Tender Coverage :	Sole Agency  [?]
Categories :	45110000 - Audio and visual presentation and composing equipment
Regions:	Nelson
Exemption Reason :	None
Required Pre-qualifications :	None
Contact :	Markus Erdmann
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

Background
- The Nelson City Council (NCC) Chamber equipment is due for modernisation. The audio system is dated and issues exist with audio quality.
- Over time systems have been added to provide new functionalities, new requirements and dated gear require a complete overhaul of the system.
- In May 2017 the Video system required urgent replacement due to system failures. A modern projector and video control system were installed that allow staff full control from an iPad. This system needs to be integrated into the new concept.

Purpose
- The purpose of the Council Chamber Audio Visual Upgrade is to provide a modern and good quality Council Chamber Audio and Visual system.

Objectives
- The objectives of the Council Chamber Audio Visual Upgrade are:
- Good audio and video quality for anyone present in the chamber, watching the live stream or joining via Video Conference
- Good visibility of all video material for anyone present in the chamber, watching the live stream or joining via Video Conference
- Integration of the hard of hearing with a good quality system
- Flexible and easy control of all systems for Council staff for the various room layouts
- A system that caters to the various demands for the NCC Chamber
- Ability to connect visitor devices with ease
- A reliable and long lasting system
- Good maintenance and support arrangements

Requirements
The requirements are as described in Appendix 2 – Requirements.

This tender has been awarded to:

• Nelson Tv and Video Services

Further Award Information:
Contract signed with successful respondent 29Nov2017.

Award Date: Wednesday, 3 January 2018 (Pacific/Auckland UTC+13:00)
Date RFx was completed/updated: Thursday, 2 November 2017 4:07 PM (Pacific/Auckland UTC+13:00)