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Payroll and HRIS Replacement Solution
Details
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Tender Closed
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| RFx ID : | 28228504 |
| Tender Name : | Payroll and HRIS Replacement Solution |
| Reference # : | CT000954 |
| Open Date : | Wednesday, 4 October 2023 3:00 PM (Pacific/Auckland UTC+13:00) |
| Close Date : | Friday, 3 November 2023 5:00 PM (Pacific/Auckland UTC+13:00) |
| Tender Type : | Request for Proposals (RFP) |
| Tender Coverage : | Sole Agency [?] |
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| Exemption Reason : | None |
| Required Pre-qualifications : | None |
| Contact : |
Procurement Team, Ministry of Transport procurement@transport.govt.nz |
| Alternate Physical Delivery Address : | procurement@transport.govt.nz |
| Alternate Physical Fax Number : | |
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The Ministry of Transport is looking to select and implement a new Payroll and Human Resources Information System (HRIS) solution as well as professional services (if required). The solution will be compliant with current legislation and have fully formed Payroll (including leave management) and basic Human Resources (HR) functionality, with a flexible reporting tool embedded.
We are also seeking a solution that contains other integrated tools e.g., Recruitment and Learning Management modules for potential future implementation.
The solution must be:
• Compliant with all relevant New Zealand Employment Payroll & Human Resources related legislation, including but not limited to: Income Tax Act (IRD), Holidays Act, and Employment Relations Act.
• Cloud based.
• Truly date driven.
• A commercial-off-the-shelf (COTS) solution that requires minimal customisations or intervention but is configurable for MoT contractual arrangements and flexible for organisational changes.
• Have two NZ instances (that can be used as a due diligence reference site).
• The solution may or may not be a bureau solution. If the bureau option is selected, then skilled and experienced bureau staff must be in NZ.
• The solution may or may not be a single solution. It could be a multi supplier solution e.g., a payroll supplier and an HRIS supplier. Where a multi supplier solution is proposed, one supplier must be the lead / prime supplier.
• The preferred payroll & HRIS solution will contain both Payroll and Basic HR. It must have a flexible reporting tool embedded. Other HRIS functionality is sought but will be implemented later.
• Supported by a New Zealand based support team with a dedicated and responsive account manager. Good relationship management is a key requirement.
• Within our budget, as we are a small agency of approx. 260 staff and our annual payroll budget is limited, we are looking for a solution that meets our needs and is affordable.
Refer to Section 2 of the RFP document (attached in Addenda) for our Preconditions, General, Functional and Non-Functional Requirements (Section 2.1) for an understanding of what is important to us.
The new solution must meet our needs and be affordable for our medium sized Government agency with approximately 260 staff.
Suppliers interested in responding should complete the attached Response Forms (Note there are 4 Response Forms to complete) and email them to procurement@transport.govt.nz by 5pm on Friday 3 November.
This tender has been awarded.
- Frontier Software Ltd - 87, Grafton Road, Grafton, Auckland, NEW ZEALAND
Further Award Information:
The Ministry of Transport (Te Manatu Waka) is pleased to advise that Frontier Software Ltd is our successful respondent to this tender. A contract has been signed in February 2024.
Award Date: Monday, 19 February 2024 (Pacific/Auckland UTC+13:00)
Date RFx was completed/updated: Tuesday, 5 March 2024 3:11 PM (Pacific/Auckland UTC+13:00)
