Create New Account Purchaser Login
Search Tenders
Advanced Search
You are not logged in.

Meeting Room and Council Chamber Upgrade

This tender is using the new split file responses feature on GETS. The agency has indicated that they would like to receive responses separated by price and non price components, please keep this mind when preparing your response for submission via GETS.


Tender Closed
RFx ID : 24471836
Tender Name : Meeting Room and Council Chamber Upgrade
Reference # :
Open Date : Tuesday, 29 June 2021 9:00 AM (Pacific/Auckland UTC+12:00)
Close Date  : Monday, 19 July 2021 5:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43190000 - Communications Devices and Accessories
  • 43200000 - Components for information technology or broadcasting or telecommunications
  • Hawke's Bay
Exemption Reason : None
Required Pre-qualifications : None
Contact : Jen Ellingham
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

What we need
Hawkes Bay Regional Council (HBRC) have been actively looking at their internal practices with the view to achieving their goal “to fix our environment”. One area identified has been meeting rooms and the use of technology to facilitate meetings between sites therefore having less requirement for physical transport and an alternative communication method.
We are seeking to upgrade the technology in sixteen of our meeting rooms including the Council Chamber which will be supplied and supported from the vendor of choice.

What we don’t want
The solution must be simple and relevant to the needs of the HBRC who are an entity funded by local rate payers. We do not want a solution that is technologically beyond the capability required and therefore does not provide value for its required usage.
We do not require the cabling and networking; this will be provided by a local third party on the advice of the winning vendor of where it should be installed.
This project is about the technology: hardware, software and support; furniture etc. is in the scope of HBRC.

RFx Outcome

This tender has been awarded.

  • FUJIFILM Business Innovation New Zealand - 79, Carlton Gore Road, Newmarket, Auckland, Auckland, 1010, NEW ZEALAND
  • Spark Trading Limited - 115, Vautier Street, Napier, 4112, NEW ZEALAND

Award Date: Thursday, 5 August 2021 (Pacific/Auckland UTC+12:00)
Date RFx was completed/updated: Thursday, 5 August 2021 12:34 PM (Pacific/Auckland UTC+12:00)