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EC High Volume Criminal Convictions Checks


Tender Closed
RFx ID : 22262790
Tender Name : EC High Volume Criminal Convictions Checks
Reference # :
Open Date : Wednesday, 5 February 2020 8:30 AM (Pacific/Auckland UTC+13:00)
Close Date  : Wednesday, 19 February 2020 5:00 PM (Pacific/Auckland UTC+13:00)
Tender Type : Request for Information (Market research) (RFI)
Tender Coverage : Sole Agency  [?]
Categories :
  • 80000000 - Management and Business Professionals and Administrative Services
  • Auckland
  • Bay of Plenty
  • Canterbury
  • Chatham Islands
  • Gisborne
  • Hawke's Bay
  • Manawatu-Wanganui
  • Marlborough
  • Nelson
  • Northland
  • Otago
  • Southland
  • Taranaki
  • Tasman
  • Waikato
  • Wellington
  • West Coast
Required Pre-qualifications : None
Contact : Harry Grieve
04 8063 592
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

General Background

This RFI is issued to Supply organisations to facilitate the exploration of the options available to the Commission for the provision of High Volume Criminal Convictions Checking which will support the 2020 General election. At this time, the method for such provision has not been precisely identified by the Commission, and it is left open to the Supplier to propose a solution that they consider appropriate.

The Commission wishes to identify potential Suppliers of High Volume Criminal Convictions Checking with the view to determining the most appropriate process and the optimal solution to meet its business needs.

Project Background

Considerable change in the way parliamentary elections in New Zealand are carried out has taken place over the last two General Elections. These changes have resulted in the need for more staff and means that this year we will have approximately 25,000 roles to fill. In the context of an ever-increasing need to bolster the security and safety of people and property we need to ensure that all our staff have been vetted consistently and appropriately. Two of these vetting avenues are:

• MOJ security checking (the focus of this RFI)
• Referee checking (not in Scope)

All staff who are part of the chain of custody or hold responsibility for key electoral materials at any stage of the process will be required to pass a Ministry of Justice (MOJ) criminal record check. This will be approximately 8,000 people. We need an efficient and effective process for checking individual applicants against the standard MOJ checks.

Awarded Status

This tender has been completed.

Further information:
Thank you for your response , however the Commission has decided not to proceed to the RFX stage

For your information, the reason we didn’t proceed is that the Business is exploring a solution (which was not on the table when we released the RFI) directly with the MOJ.

Kind regards

Completion date: Thursday, 14 May 2020 10:12 AM (Pacific/Auckland UTC+12:00)