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Meeting Rooms and Site Visitor Access Control


Tender Closed
RFx ID : 27653897
Tender Name : Meeting Rooms and Site Visitor Access Control
Reference # : DIA/2023/CSOT006E
Open Date : Monday, 14 August 2023 1:00 PM (Pacific/Auckland UTC+12:00)
Close Date  : Wednesday, 13 September 2023 12:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43233500 - Information exchange software
  • 45111900 - Phone and video conference equipment and hardware and controllers
  • 81112200 - Software maintenance and support
  • 90111600 - Meeting facilities
  • New Zealand
Exemption Reason : None
Required Pre-qualifications : None
Contact : Ray Brownhill
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

DIA is leading the Water Services Reform Programme and are seeking a partner to provide, install and manage all the required equipment and technology to provide a seamless user experience while conducting meetings and using video conferencing facilities. Microsoft Teams Rooms will be used as the meeting room conferencing solution and any licensing will be provided by our Microsoft licensing partner.

The rooms will need to be compatible with Windows, Mac, IOS and Android devices.

The partner will be responsible for the design, build, delivery and ongoing management of the following:
- Video conferencing, telephony and messaging via Microsoft Teams
- Meeting room equipment, at room booking solution, installation and support
- Creation of appropriate documentation

In addition, we are looking for a fully integrated visitor welcome solution. The partner will be responsible for the design, build and delivery of the solution. The key features will include:
- Self-service kiosk
- Full visitor registration
- Quick registration for returning visitors
- Acknowledgement of any site health and safety requirements
- The ability to print visitor passes
- Host notification

RFx Outcome

No Winner Due to the closure of the programme this contract was not awarded.