Advance Notice - Payroll Replacement

Details

This notice is to inform the market that Te Tari Taiwhenua Department of Internal Affairs (DIA) will be shortly going to market to procure a Payroll service platform solution to replace our current corporate solution.

DIA is looking to procure a software solution that includes software licences, implementation services, support services and professional services to support the processing of payroll for the department. We are aiming to publish the Request for Proposal (RFP) on 26 November 2020, with a virtual supplier briefing to be held on the 30th November 2020.

This project is part of the work the Human Resources group (in the Organisational Capability and Services branch within DIA) and falls under a wider programme of work to secure better tools so we can provide joined up, transparent, fit for purpose services, enabling us to manage our money and our people, deliver on our central responsibilities, like Health & Safety, and respond to changing needs.

DIA recognises there are several payroll initiatives across Government currently in the market, and that this has an impact on respondents’ business and people. DIA has taken this into consideration in preparing the RFP, in an attempt to reduce the respondents’ effort to respond.
This tender is separate to the Marketplace panel shortly to be established by the All-of-Government Payroll Programme which is guided by the Government Chief Digital Officer.

All of Government Payroll Programme alignment
We are aligned with the All of Government Payroll Programme which released their Notice of Intent to tender yesterday on Government Electronic Tenders Service (GETS). The Programme has been engaged to review our tender documents. We expect that the successful respondent to this RFP will apply to become a supplier to the Payroll Services Marketplace panel when that opportunity arises. We expect to use the Marketplace panel terms and conditions to contract with the successful supplier to this RFP.

Supplier briefing
An interactive briefing session is available for all prospective respondents. Details are:

* Date: 30th November 2020

* Time: 10:30am – 11:30am NZT

* Location: via Zoom

If you wish to attend this briefing session, please download the Supplier Briefing Form (attached to the GETS notice) and submit to tenders@dia.govt.nz with the subject line [DIA/2020/030 - Payroll Replacement RFP – Supplier Briefing Registration] by no later than 12pm, 27 November 2020.