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Archival Integrated Management System (AIMS) Department of Internal Affairs New Zealand


Tender Closed
RFx ID : 19884698
Tender Name : Archival Integrated Management System (AIMS) Department of Internal Affairs New Zealand
Reference # : DIA/2018/007
Open Date : Friday, 6 July 2018 3:00 PM (Pacific/Auckland UTC+12:00)
Close Date : Friday, 10 August 2018 3:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43000000 - Information Technology Broadcasting and Telecommunications
  • 81000000 - Engineering and Research and Technology Based Services
  • 83000000 - Public Utilities and Public Sector Related Services
  • Auckland
  • Bay of Plenty
  • Canterbury
  • Chatham Islands
  • Gisborne
  • Hawke's Bay
  • Manawatu-Wanganui
  • Marlborough
  • Nelson
  • Northland
  • Otago
  • Southland
  • Taranaki
  • Tasman
  • Waikato
  • Wellington
  • West Coast
Required Pre-qualifications : None
Contact : Brad Avery
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

Archives New Zealand ( is part of the Department of Internal Affairs and wishes to purchase an integrated archival management system that will replace the existing bespoke solution Archway (Staff and Public Archway Location Finder (ALF) and two Microsoft Access Database Applications used for Collection Valuation and Preservation Management. The existing solutions are past their intended life cycle and are beyond supportability. Considerable maintenance of these solutions is now required in order to keep the solution running. In addition, any new development is complex and costly, therefore the functionality expected of a modern archival system is not available.

Archives New Zealand wants to purchase a fit for purpose solution that is aligned to the Department of Internal Affairs business and policy objectives, and long-term strategies and goals. The solution will enable Archives New Zealand to better digitally share and provide access to its information and taonga with the public of New Zealand.

Archives New Zealand wishes to engage a credible and experienced Respondent that can work in a collaborative relationship to provide an integrated solution that will position us to meet current and future challenges. The proposed solution should embrace the challenges of describing increasing volumes of digital content, and meet stakeholder demand for enhanced online discovery and seamless access to the public archive holdings and associated regulatory instruments, such as disposal authorities, and access agreements. Archives New Zealand expects that the Respondent will offer an innovative solution for managing our diverse and complex holdings and delivering our business outcomes as described in this document.