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Request for Proposal - Contract provision of services to the Game Animal Council


Tender Closed
RFx ID : 20115615
Tender Name : Request for Proposal - Contract provision of services to the Game Animal Council
Reference # :
Open Date : Wednesday, 5 September 2018 1:00 PM (Pacific/Auckland UTC+12:00)
Close Date : Friday, 21 September 2018 5:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 80000000 - Management and Business Professionals and Administrative Services
  • 83000000 - Public Utilities and Public Sector Related Services
  • 84000000 - Financial and Insurance Services
  • 93000000 - Politics and Civic Affairs Services
  • New Zealand
Exemption Reason : None
Required Pre-qualifications : None
Contact : Jenny Wotten
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :
Agency Address :

This opportunity in a nutshell
The Game Animal Council (‘the GAC’) is a statutory body established under the Game Animal Council Act 2013 It has a broad range of functions including providing advice to the Minister of Conservation, on matters relating to the management of game animals. The GAC consists of nine to eleven councillors appointed by the Minister, and employs a part time Executive Officer providing administrative services. The Executive Officer is based in Rotorua.
To-date, Councillors have been directly involved in delivery of the GAC’s statutory functions as well as performing their governance responsibilities. The GAC is now seeking to engage the services of a contractor to oversee the administrative aspects of the GAC and deliver some selected operational priorities. Broadly the following services are required:
• Management of administrative support services to the GAC
• Management of the planning and reporting responsibilities of the GAC, in accordance with the Crown Entities Act
• Development of a GAC funding strategy proposal
• Compilation of a Stakeholder Engagement and Communications Plan, and management of its implementation as determined by the GAC
• Undertaking certain projects relating to a) game herd management and b) hunter safety and education
• Development of a specification and proposal for a fit-for-purpose information management system to support the GAC’s needs for data management and web-based communications.
In the interest of adopting the most efficient and effective service procurement option, the GAC has a preference for one supplier, and one point of contact, covering the full range of services.
The GAC is seeking proposals from established suppliers who have the capability, experience and infrastructure to deliver the above services, under a delivery and service level agreement with the GAC.
The term of any agreement will end on 30 June 2019. No assurance as to any right of renewal can be provided at this time.
The successful proposer will have a track record of successful delivery of services and projects with similarities to those being sought by the GAC. That includes: a good understanding of central government processes for statutory bodies, skills in working with stakeholders with diverse interests; and an appreciation of the relevant compliance and regulatory frameworks.
This is an open Request for Proposal.

Please see attachments for an overview of the GAC, its functions, strategic plan and activities.

Awarded Status

This tender has been awarded to

  • Fish and Wildlife Ltd & Partners

Further Award Information:
Based on the evaluation process it is clear that Fish and Wildlife Ltd & Partners is the preferred contractor. They are a consortium of contractors that will work together to provide the required services. They have a broad range of relevant and necessary skills that will enable delivery of all the tasks detailed in the RFP. Importantly they all have a long association with hunting and the New Zealand hunting fraternity, they also understand intimately the business needs, challenges and opportunities of the GAC.

Their price for all required services will be based on, actual spend at an hourly rate of $75, and will be capped at a maximum amount to deliver all required services of $100,000, disbursements have been estimated at $20,000. This meets the budget provision for services agreed by the GAC.

Award Date: Tuesday, 15 January 2019 5:20 PM (Pacific/Auckland UTC+13:00)