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Payroll Software as a Service


Tender Closed
RFx ID : 20020414
Tender Name : Payroll Software as a Service
Reference # :
Open Date : Tuesday, 14 August 2018 10:00 AM (Pacific/Auckland UTC+12:00)
Close Date : Tuesday, 18 September 2018 3:00 PM (Pacific/Auckland UTC+12:00)
Tender Type : Request for Proposals (RFP)
Tender Coverage : Sole Agency  [?]
Categories :
  • 43230000 - Software
  • New Zealand
Required Pre-qualifications : None
Contact : Greg Kirton
Alternate Physical Delivery Address  :
Alternate Physical Fax Number  :

This procurement is looking to select a payroll software “as a service” solution (Payroll Solution) that enables our internal payroll processing team to pay our people. The Ministry is seeking a Payroll Solution that:
• can accommodate circa 4,500 payees; including the Judiciary and statutory officials;
• is able to support multiple employment agreements and remuneration arrangements with varying terms and conditions, work patterns and pay cycles with their own set of accounts;
• is delivered as a service on a subscription basis providing the ability to dial up or down the subscription as the Ministry evolves over time; and
• supports the Ministry’s full compliance with the Holidays Act 2003 and other relevant law and legislation (together Payroll law).

The Ministry seeks responses from software as a service suppliers with the skills, capability, capacity and experience to deliver the scope of services required on time and on budget. The solution must have the following design attributes:
• Provide simple, standardised, automated processes (including workflow), with validation at point of entry and control points clearly defined;
• Provide a simple, easy to follow user experience which enables self-service with both user interface and documentation presented so it is easily understood;
• Be designed ready to configure. The Ministry will change existing business processes to minimise configuration and does not want to customise a product or service;
• Provide for simple Ministry specific configuration to be handled by Ministry employees rather than being dependent on specialist or the Successful Respondent’s resources;
• Ensure the security and privacy of Ministry information is maintained and controlled at all times; and
• Ensure our people are paid on time at all required times in accordance with business rules and Payroll law.
Noting the requirement for Holidays Act compliance, a good understanding of New Zealand Payroll Law and a sound track record in the management, on-time implementation and ongoing support of a payroll software as a service solution are essential.